Congratulations on your new job! After going through numerous tests and interview invitations, finally you land the job of your dream. While getting employed is an exciting news, you should not be carried away with this because your career journey is about to begin. Sooner or later, you might feel like the busiest person in the world as you have to deal with never-ending stack of tasks.
During the first or second week of your job, your boss or coworkers might be okay with the fact that you work rather slowly than others because you have not used to do the tasks. However, as time pass by, your team will begin complaining about your work speed and productivity if you are unable to show any improvement. When this happens, it means that they expect you to be fully-adapted with your work and finish the tasks faster.
Mastering the art of working faster and better might not be an easy task to do, because it also depends on an employee’s skill and experience in the related job. However, you can improve your productivity by having a good time management. Here, we share guides for new employee to manage their time at work:
List the tasks based on priority
First thing to do in the morning before getting into your tasks is to make a list of daily task. This will help
you manage your time and ensure that there is no task forgotten to be done. You should write the list based on the task priority and urgency. For example, you can put the task with the nearest deadline as the first priority.
However, when all your tasks have the same deadline, you can make the list based on the importance. The most important task should be done first then followed by the less one. Then again, if some tasks have the same level of importance, you should choose the easiest one to do first.
Set the target
Setting the target or goal for every task is very important for your daily time management as it will
encourage you to work faster. For example, if you estimate one report can be finished in two hours, then you should check at the first half an hour that at least you have done 25 percent of it. You should estimate how long it takes for a task to finish, including those simple errands that only need ten minutes to be done. The total estimated hours should not be more than your working hours in a day.
Additionally, you should leave some alternative time in your time table. The alternative time can be used when there is urgent task or emergency conditions, such as trouble with your computer or other unpredictable things which hamper your work. You can put one or two hours in the alternative time.
Work smart, not hard
The key to better productivity is to work smarter instead of harder. When you observe the way your senior finishes their tasks, you will learn that succeeding in a project does not only require skills in the related subject, but also certain strategies. For example, you should learn more about how to get your report done faster with the method of typing with ten fingers, memorising the basic Excel formulas, and many more.
Besides those technical skills, you also need to prepare everything that will help you work faster, such as
like putting notes and pen beside the telephone, attaching post-it notes near your computer, and arranging the documents based on certain category.
Anticipate any disruption
Telling your coworkers that you are in a very tight deadline is important so they will not disturb you for
trivial things. It is also important to refrain yourself from watching YouTube videos, chatting, or checking your smartphone too much as this will easily distract you. Nonetheless, this does not mean that you cannot take a break at all. For once in a while, you can refresh your minds by talking a walk around the officer grabbing a cup of coffee from the pantry.