A well-written resignation letter always leaves you with more open doors even after departing from the organization. Additionally, a well-executed and graceful exit letter will give you additional leverage in your future job, whether for networking purposes or as staunch referrers.


What are the important aspects an individual has to bear in mind when tendering a resignation?

[more…]Maintain a formal but friendly tone: Your resignation letter should appear as a formal and friendly business letter starting with an initial name like “Dear First Name,” as against “Dear Mr. X,”.
Avoid being equivocated: Make it a point to clarify that you’re not ready to accept counter offers by using a clear-cut line like, “I hereby render my resignation letter as effective from (date)”. Ideally, people who are in more senior positions or hold greater responsibilities should give more than 2 weeks’ notice.
Be complimentary: The letter has to be highlighted in such a manner that it shows your gratitude towards the organization. You can use lines like, “I cannot thank you enough for all that I have learnt and all the chances kindly bestowed upon me during the past five (it can be less or more) years”.
Set the record clean: Since the letter is going to be filed in personal records, you have to pay close attention while presenting the contents of the letter. It is also good practice to mention your accomplishments in it. Taking such a step is necessary as it will put you in a good position in your future endeavor in finding a job. It is also important because there may be a probability that you will have to work with the same HR department staff.


“A well-executed and graceful exit letter will give you additional leverage in your future job”


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Stay positive: Should an upcoming employer seek to verify your employment history, they might speak with somebody who is aware of your pitfalls and strengths. Ideally, you would want them to see that the last words written by you are “positive, uplifting and thankful”. Even if there are any adverse remarks in your file, the human spirit will be spurred to negate the same, especially if you appear nice and non-threatening on paper.
Be supportive: Let your employer understand that you are ready to offer help in the transition, if required, after your previous date of employment. Be enthusiastic to share your telephone number with your last employer and convey your preparedness to field any questions on the job front.

End on a warm note: It would be apt if could end your resignation letter in the following manner: “Dear Hiring Manager, without your able guidance and cooperation, I would not have landed at this job opportunity. I am truly grateful to you and can only hope that my replacement will be as supportive as I was”.  Sign off your letter on a warm note, such as, “Respectfully yours”, or “Warmest regards”.


With a warm tone and words of appreciation, you will get to leave with a fuzzy feeling, and at the same time still be remembered by your colleagues in a positive light.


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